Candidate Matching
Score employees from known skills, availability, pay fit, rating, and recent work history.
AI-enabled staffing operations
StaffPilot Pro
A clean, automation-first platform for staffing teams that need recruiting, onboarding, placement, payroll, billing, A/R, and integrations moving through one controlled workflow.
Automation Flow
Live operations
Match
Rank employees from skills, ratings, availability, and history.
Message
Send recruiter-approved job details through controlled outreach.
Place
Promote accepted offers into placement review and schedule monitoring.
Process
Move time through payroll, billing, A/R, and audit-ready back office.
Branch aware
Multi-company controls
AI optional
Enabled by branch
Audit first
Traceable decisions
Back office ready
Payroll to collections
Automation with guardrails
AI that helps recruiters move faster without losing control.
StaffPilot Pro is designed around human-approved automation. AI can help select candidates, draft outreach, monitor replies, promote accepted offers, queue reminders, and surface exceptions while preserving branch rules and audit history.
Text Workflows
Use recruiter-reviewed SMS flows for job offers, replies, reminders, and confirmations.
Placement Approval
Turn accepted offers into placement drafts for review before the schedule becomes active.
Audit Trail
Keep offer history, replies, approvals, batch activity, and corrections visible.
One operating spine
From open order to cash application.
Daily branch work stays simple. Corporate controls stay granular. The system is built so recruiting, onboarding, placement, payroll, billing, A/R, and reporting share the same security, branch, and automation foundation.
Automated Recruiting
Job-order-driven candidate ranking, recruiter review, outreach readiness, and match explanations.
Onboarding
Profile readiness, document status, screening, work eligibility signals, and follow-up tracking.
Placements
Accepted offer capture, placement approval, schedule context, reminders, and history.
Payroll
Time entry, adjustments, garnishments, branch approval, processor review, and export-ready flow.
Billing
Branch billing batches, invoice previews, approval, invoice formats, and delivery outputs.
A/R
Receipt posting, payment applications, overpayments, aging, write-offs, and posting batches.
Clean operations UI
Built for teams that work in the system all day.
StaffPilot Pro favors dense, scannable screens, clean controls, and operational dashboards over decorative clutter.
Product previews
Deployment-ready operating views.
StaffPilot Pro brings recruiter command, AI-assisted matching, notification queues, and back-office control into a stable, consistent workspace built for daily staffing operations.
Command Board
OrderPilot shows open demand, fill state, needed counts, dates, and AI action state.
AI Reserves
Filled orders can stay AI-maintained with matched reserves ready for drop-off coverage.
Alerts
Internal notifications keep payroll, billing, outreach, and approval events visible.
Back Office
Time, payroll, billing, A/R, reporting, and file exchange modules roll up cleanly.
Integration platform
Provider-flexible by design.
StaffPilot Pro is built to connect staffing workflows to the technology a team already uses, without making the operating model depend on one specific vendor stack.
Messaging and AI
SMS channels, AI assistants, reviewed drafts, reply capture, and conversation history
Hiring and onboarding
E-signature, background screening, job-board posting, and applicant intake paths
Payments and payroll
Pay card programs, card payments, payroll tax APIs, NACHA-ready exports, and payroll handoffs
Web and accounting
Career sites, EDI, remittance files, customer portals, and accounting export pathways
Staffing software with financial discipline